Hire your school

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Start generating revenue today

Halls, sports pitches, studios and swimming pools are all in high demand due to a shortage of availability. As 40% of sporting facilities are behind school gates, through facility hire you can play a part in a movement to improve community wellbeing.

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Benefits of hiring your school facilities to the community

A diverse community lettings programme will:

  • Generate revenue to invest into the pupil experience
  • Assist pupil recruitment
  • Improve the physical and mental wellbeing of your community
  • Raise awareness of your school to become a pillar of the community
  • Provide opportunities for your pupils to take part in activities that will help them realise their full potential
  • Reduce anti-social behaviour that occurs out-of-hours
  • Improve inclusivity in communities by bringing people from different backgrounds together
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How we can help

There are two ways we can support your school, as school hire specialists:

Bookings Management

Everything but staffing

Our booking platform has a real-time admin area for you to access booking information 24/7.

Our contact centre team are on hand around the clock to field all customer school lettings queries and are powered by an incredible CRM system.

Our sales and marketing team will proactively engage hirer groups and market your facilities to make sure revenue targets are met.

We’ve integrated Stripe to automate payments, retries & refunds and our platform takes care of invoicing too. We’ll transfer your revenue on a monthly basis.

Fully Managed

All the above, plus staffing

We will recruit, train and manage staff to be onsite for the duration of bookings. We’ll also take care of uniform, HR procedures, rotas, payroll, references, lone working devices and enhanced DBS checks.

A Regional Operations Manager to create an in-depth School Manual and oversee the lettings programme. We'll manage all of your school facilities whilst onsite – e.g. setting up the sports hall for relevant activities in-between bookings, monitoring wear & tear, cleaning and more.

Insurance, security, health & safety, and safeguarding are all taken care of.

We will proactively measure the onsite Hosts' performance and standards – measures like audits, reviews and mystery shops are in place.

Our purpose-built booking platform

We built a bespoke platform specifically for the school lettings market. It is feature rich and we continuously invest in new feature releases based on customer feedback.

Complete Transparency

Our schools have 24/7 access to a live dashboard which provides a wide range of data in real-time, such as a breakdown of revenue, and detailed information on bookings.

Automated payments

We’ve integrated Stripe to automate customer payments, retries & refunds. We’ll transfer your revenue on a monthly basis.

Hirer Account Log-in

Hirers can access their account 24/7 to make payments, view their booking information, download invoices, upload documents such as their PLI certificate & much more.

Book in 90 seconds

Hirers can see live availability online & make complex block bookings in under 90 seconds.

Safe & secure

Our UK based tech team hold the following accreditations: ISO 9001, CSA, ISO 27001, ISO 27017, ISO 27018, PCI DSS Level 1, SOC 1, SOC 2, SOC 3, Cyber Essentials Plus, G-Cloud.

What our clients say about us...

Vivify stood out among other school lettings companies, because of their wealth of expertise, marketing knowledge and professionalism. I would definitely recommend them as a school hire company.
Sarah Charters Bursar, Read School
Throughout the pandemic, Vivify were easy to communicate with & eager to provide a good service, both to the academy and clients booking our school facilities.
Nikki Sharp Site Manager, Cloughwood Academy
Vivify are professional and efficient. They'll save you time and money, as well as generating much needed additional income for your organisation.
Diane Bell School Manager, Kings Langley School
Having Vivify take over community lettings has given us more time to focus on our priorities of educating children and looking after their wellbeing.
Matt Tarrant Business Manager, Noel Baker Academy
The additional revenue we've generated through working with Vivify, is a real winner. We’re able to take children on residentials that we were never able to do before.
Celeste Fay Head Teacher

Arrange a call

We’ll ask you about your school as well as the unique challenges and pressures you face. Then we'll learn more about your school facilities and discuss which of our two options might work best for you.

Finally, we'll follow up with a bespoke proposal or a face-to-face visit to take a look at your facilities, present more information and answer all of your questions.

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